Job Description

Department

IU MUSEUM OF ARCHAEOLOGY and ANT (BL-MAA-IUBLA)

Department Information

The Museum of Archaeology and Anthropology cares for the collections of the former Glenn Black Laboratory of Archaeology and the Mathers Museum of World Cultures. The diverse collections in our care relate to dynamic societies from around the world and contain over 5 million objects of cultural heritage and archaeological significance. The Museum tells the human stories behind these objects and uplifts the source and descendant communities connected to them, providing a gateway to the rich cultural heritage of humanity right from the heart of Indiana University (IU) Bloomington's campus.

Job Summary

The Indiana University Museum of Archaeology and Anthropology (IUMAA) is seeking a highly organized and professional person to join our team as our Part-Time Business Assistant. This position will work directly with the Business Manager to support the Museum's business operations, communications with museum partners and the public, and events taking place at the Museum.

Department-Specific Responsibilities

• Assists Business Manager and Office Administrator with daily tasks.
• Reconciles credit card and travel purchases.
• Processes purchase requests from Museum departments to support exhibits, programs, and operations.
• Submits supplier requests for new IU vendors and Museum associates such as artists and visiting scholars to IU's supplier system.
• Communicates with non-employee travelers, creates guest accounts, and completes bookings.
• Communicates with internal and external parties to evaluate the status of requisitions, purchase orders, and invoices.
• Checks IUMAA email account and directs communications, as needed.
• Assists with Museum internal calendar updates related to meetings, exhibition openings, event bookings, and internal schedules.
• Assists the Guest Services and Education teams with events when needed; some of which occur after hours or on weekends
• Takes inventories of the hospitality station, mail room, and first aid kits. Processes orders to replace supplies.

Qualifications

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED).

Preferred

• Bachelor's degree in museum studies, non-profit, public, or business administration.

WORK EXPERIENCE

Required

• Experience and/or demonstrated interest in museum, non-profit, public, or higher education administration.

Preferred

• Experience working in an office administration or reception role.

SKILLS

Required

• Confident communicating with the public on behalf of a business or organization via email or phone.
• Ability and willingness to quickly learn to effectively use new IU systems and applications.
• Committed to following University procedures.
• Detail oriented, curious, and open about making mistakes.
• Self-motivated and able to work independently to prioritize daily tasks and special assignments.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

Advertised Salary

$15.00 -17.00 per hour, based on experience

Work Hours

10-15 hours per week

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death and dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Employee

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

Request Support
Telephone: 812-856-1234

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